Sparked by constant news of new virus and malware attacks we thought that it would be the perfect opportunity to just help you refresh your staff policies. A lot of companies allow staff to access private email and social sites during their lunch breaks or have BYOD (Bring Your Own Device) policies, but are all your staff aware of the dangers that they can cause?
We have all had a phishing email from ‘The Bank’ or ‘Nigerian Prince’ but new techniques and better fake emails mean that some malicious emails are harder to spot. Over the last few years emails claiming to be from HMRC and now Paypal have started to do the rounds. These emails look very legitimate sent from seemingly the correct email address with company logos in all the right places. These emails are becoming quite convincing and will play on your concerns – ‘We have just debited $1600 dollars from your Paypal account’ or ‘We have noticed suspicious activity in your account and have suspended it’
However they almost always have the same flaws in these virus and malware invitations.
- They always start with Dear Customer
- They will ask you to download a zip file containing a .exe file
- They ask for you to click through to a page and enter account or card details
By opening the .exe file they will put the computer and network they are working on at risk, or by inputting their account or card details they put themselves at risk. Staff should be made aware that they should never open an .exe file for any reason. People don’t generally send .exe files via email.
Social media is the other easy way that people can end up with Virus’ and Malware on their computers. Sites such as Facebook, Twitter and Instagram have been targeted by video scams. Two that are currently being shared about are titled ‘Snake eats zoo keeper’ and ‘Look what this girl is wearing at the beach in front of thousands of people’. These are known as clickbait and take the user off to a disreputable site, where Malware, Virus’, Trojans, Toolbars and Popup’s can instantly attack the user’s machine after clicking on the video link. The link is also shared on that user’s newsfeed by hijacking means, spreading it even further.
Some people may be wary of these types of links, but many are not and the links quickly spread around the world via friends newsfeeds. Staff should always look to see where links on social sites are taking them, and only trust sites they have heard of. Just because a friend has posted a video link on their feed, does not mean that the site link is safe.
If you’re worried about viruses accessing your company’s information then give us a call on 0208 232 1190 or drop us an e-mail and one of our team will be happy to chat with you.